Many wedding vendors and venues are small businesses operating within whatever means are available to them—this sometimes means that their contracts are pretty basic, or occasionally have misinformation that needs to be revised. While it's uncommon that you'll need to make revisions to a contract, here are four times when it's not only in your best interest, but also in your vendor's best interest to do so, too.
When information is missing.
Wedding planner Kathryn Kalabokes of Dream a Little Dream Events says, "The biggest things I find missing on a lot of contracts are the vendor's name (!), contact information, and hours covered. For example, when a photographer or videographer states 'coverage for the wedding day,' it's open to a lot of interpretation of how many hours that actually covers. If that isn't clear on a contract, I always request it to be stated so that nothing can be misunderstood. This avoids a situation in which, when we're developing the timeline, suddenly 'coverage for the wedding day' means seven hours when the client assumed it meant ten."
When details are incorrect.
Many vendors create duplicate copies of contracts from previous clients, changing the basic details to suit your event. As such, human error can always play a part. If you notice your contract has the wrong name, date, location, or agreement, it is necessary for a revision to be made.
When there's a change made to the scope of services.
If your wedding plans change significantly after you've signed your contract, you should ask for a revised contract with your vendor. For example, if you initially booked your wedding planner to help only with your wedding day, but later decide you'd like to bring them on board for the rehearsal dinner and brunch, you can request an additional contract or a contract revision to meet the new agreement.
When something doesn't match what you've been promised.
Verbal agreements can sometimes be forgotten when it comes time to draft a contract. An example of this is if you've had a walk-through at your venue and the sales manager has agreed verbally to include tables and chairs free of charge, but the contract you've been sent notes an additional fee for tables and chairs to be rented (note service fees to setup may be separate). This is cause for a contract revision, as it doesn't reflect what you were clearly told you were agreeing to.