Your wedding band or DJ influences the entire atmosphere of your reception. To keep the music playing and the dance floor packed, a couple should do their best to ensure their musicians are comfortable, satisfied, and happy throughout the night. Here are four ways to take care of your band or DJ during the wedding.
Sammy J. Kudmani, the chief planner, emcee, and entertainment officer of the band KUDMANI, says providing any vendor with a good meal is one of the most important things you'll do as a host, and it's essential in helping your DJ or band do a great job. If you're nervous about meal time interfering with the party, Kudmani has great advice. "The best time for us to eat is during dinner by going through the buffet with the guests, or by being offered a hot meal in a backstage area or at a vendors' table at the wedding," he says. Consider speaking your caterer before the event to make sure your band or DJ has a meal set aside.
Shannon Leahy Rosenbaum, wedding planner and designer at Shannon Leahy Events, says the caterer or hotel should also provide bottled water and other refreshments for musical acts. Nobody wants to sing or play instruments with parched mouths! She adds, "Most bands have riders which detail what their requirements are for food and water—and yes, we've even gotten some with special requests, like having gummy bears or special tea in their dressing room."
Schedule a Short Break
If the band or DJ is playing throughout the evening, Rosenbaum recommends scheduling breaks, during which background music can be played through the speaker. "Playing in a band tends to be exhausting, so band members usually require a break every 45 minutes," she says "We try to schedule the band breaks around natural pauses in the music, such as cake cutting or toasts." Kudmani adds that breaks give the couple an opportunity request new songs or queue up any surprises. "A break may also give us the opportunity to prepare for a special performance, should the bride's family be joining us for a song, or if there may be a special announcement to prepare for before we begin the final set," he says.
Provide a "Green Room"
The band probably won't want to mingle with the crowd during their break. As an alternative, the bride and groom should provide a "green room" or staging area where they can relax. Rosenbaum says the space should have access to a bathroom, full-length mirror, and comfortable seating. "We love setting up a hot buffet in this room and having cold drinks all night so the band members can eat when it's most convenient to them," she says.