Professional wedding planners are here with their go-to time-saving strategies.

By Jenn Sinrich
December 09, 2019
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If you're wondering just how much time you can expect to spend planning your wedding, it's important to know that there's no set number—each couple and each wedding is different. While the final amount of necessary planning hours will vary from event to event, there's one universal truth: Organizing a ceremony and reception does take a great deal of time. That's why it's important to get the ball rolling in a timely fashion and to enlist the help of vendors who know a thing or two about what they're doing. "When you're newly engaged, there are so many decisions to make and things to think about—and those decisions can easily consume your day, such as calling venues, chasing down vendors, and requesting information," says Amy Nichols, wedding planner and owner of Amy Nichols Special Events. "While these might seem like fun tasks, they can take up precious hours in your day, especially if you have to fill out countless contact forms in order to get in touch with someone." Rest assured, there are tricks of the trade that can help you save time. We asked planners to share some of their go-to time-saving strategies.

Hire a planner.

If it's within your budget, this is one of the best things you can do to help streamline your entire wedding-planning process and, of course, help you save time. "A planner can get in touch with venues more quickly because, chances are, she's worked there before or already has an established relationship with a venue," says Nichols. "Especially during engagement season, when venues can drown in inquiries from brides-to-be, your planner can likely get a quicker answer in terms of what dates are still available, and what the latest site fees are."

Get organized early on.

The more organized you are from the beginning, the easier and it will be for you to plan out every nitty-gritty detail. This starts with doing your research, according to Nichols. "You need to be realistic about what the wedding is going to cost you based on your likes and dislikes," she says. The internet is very useful for this, but also leverage your friends or relatives who have most recently gone through the process and see what they are willing to share."

Establish a doable timeline.

Knowing what tasks need to be done and when will help create a roadmap for you to follow as wedding planning gets underway. Nichols suggests taking into consideration your work and social calendars so you're fully aware of everything happening in your life. "If the end of the month is typically crazy for you work-wise, make sure your vendors know that you're less available during these days," she says. "Your life is still happening while you are planning so make sure to factor that in!"

Delegate as much as you can.

Wedding planners agree that too often the bride is in full control over the wedding planning with little help from the groom. This should not be the case. "There is no reason why the groom shouldn't be a part of the process, especially if he can handle it!" says wedding and event planner at Events Custom Taylored, Taylor Keenan. Have your maid of honor research make up artists and hair stylists for you and send you images of things she thinks would look great."

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